Regardless of what profession you are in or what task you are attending to, there is always some room for improvement. You should make a concerted attempt to increase your productivity. Productivity can be in the form of time that you spend on the task, so you finish early and use the remaining time for other tasks. You may do the job in the same time but the outcome may be better. It could be both. You may save time and do a better job than you would have done otherwise. Here is a simple and effective guide to be more productive.
1) Get Rid of All Distractions.
You need to focus to be more productive. You cannot focus when you have your phone buzzing, email and social media notifications, when you have pop-ups on your screen or even if you have too many things in front of you. Close unnecessary tabs or browsers, close files that you don’t need, keep your desk clean and try to do one job at a time. Multitasking is a skill but it is not always a necessary attribute. Attending to one task at a time may lead to better quality in less time.
2) Have a Pleasant Setting to Work.
You cannot be physically uncomfortable, emotionally drained or stressed if you want to be more productive. Sleep well, eat healthy, exercise and work at a place that you are most comfortable with. The temperature at your workplace or wherever you are should be optimum. You should take breaks, at least every ninety minutes if not earlier. You should try to work at different places to keep things interesting. Try public places, parks, cafes, your home and obviously your workplace.
3) Make the Most of Your Time.
Try to make most of the time you have at hand. Don’t stretch meetings, do not spend more time on anything that doesn’t deserve it, have a neatly organized schedule with stringent timings and always track time. Know what you are doing when and you should be able to account for every minute of your workday to know if you are being productive enough.
4) Group Your Tasks Together.
Always try to do the same types of tasks one after the other. When you need to make a substantial switch, the mind takes a while to meet the demands of the new task. Depending on how you feel in the morning, you may want to do the toughest stuff in the first few hours and get to the easy tasks later, or vice versa.