Todoist vs Wunderlist

In the modern world, it is very easy to have distractions interfere with your workflow. The phone might ring. An email might require your attention. You might have a trending topic that needs to be incorporated into your next campaign or a new filter to experiment with using. To stay productive, those distractions must be limited.

That is why productivity apps are skyrocketing in popularity. Two specific apps that are used frequently and often are Todoist and Wunderlist.

In the Todoist vs Wunderlist debate, there are several similarities provided that will ensure users stay productive. It is the unique strengths of each platform which must be compared to determine if it can meet your needs better than the other one. Here are the key points to follow in this debate.

Todoist vs Wunderlist: Interface Design

Todoist uses a simplistic interface that is pretty easy to use on the free version. You’re given a white background with four different color options as a complementary color. Then your inbox, today’s calendar items, and the next 7 days of appointments are available from folders on the upper left. You can label projects in specific colors and receive notifications about upcoming events from them.

With Todoist, tasks are completed centrally. You can add tasks or create a new task quite easily with one-click convenience. A search option is on top of this and you can manage notifications on the upper right, similar to a social media design. Additional options are available on the premium version.

Wunderlist allows users to change their background picture and this changes the color scheme for the interface when it is done. The interface uses a three-column approach that has more steps to complete, but also gives you more in-depth information right on your dashboard. One helpful item is that you can show the completed items on your schedule with a single click.

Todoist vs Wunderlist: Task Creation

To create tasks on Todoist, users must select the project where their task will be assigned. If there isn’t a project in the system, then one must be created for the task to then be created. The platform allows users to add tasks individually by adding text components or multiple tasks can be added simultaneously by copying information from a spreadsheet and then pasting the data together onto the platform.


Once the task is created, users can set its priority, deadline, and location. There is an option to archive it as well.

Wunderlist allows users to add tasks by adding text in a manner that is similar to Todoist. The difference here is that there is no option to add multiple tasks simultaneously. Even if you copy and paste the information, you’re still only creating one task at a time. You do have added flexibility with the scheduling, however, as you can repeat a task every day, week, month, or even year.

Todoist vs Wunderlist: Browser Extensions

Todoist offers users a very basic browser extension to increase the productivity it provides users. The extension allows users to see all their projects and tasks from any tab without a need for the Todoist site to be open simultaneously. Then you can add a task by right-clicking within the browser environment.

Wunderlist allows users to clip information from a web page they are on, allowing them to create a task with it if they wish. You can clip data and then set a reminder to follow-up or purchase what you’ve seen. At the same time, you can view the scheduled tasks that are on the current calendar through the extension.

Todoist vs Wunderlist: Collaboration and Sharing

Todoist allows every project to be shared with up to 5 people. Sharing the project is simple. Just get the link to a specific task and then send the link to whomever needs it. Tasks cannot be view in public mode, however, so the link can only be shared with people who have access to the task and the main user be logged into the account for access. Comments are allowed for collaboration, but not file attachments.

Wunderlist allows users to assign up to 25 tasks within every list that is shared. Up to 25 additional sub-tasks can also be added. At the same time, files up to 5 MB can be uploaded as part of the sharing process as well. Each task can have comments or a note assigned to it, making conversations easier to manage. The lists can also be made public by publishing them.

With Wunderlist, when a list goes public, a URL is provided which can be shared with anyone. That makes it possible for lists to be shared with anyone and there is no need for the recipient to have an account on the productivity platform.

Todoist vs Wunderlist: Integration Options

Todoist provides direct integration on its premium account with iCalendar. Through IFTTT, it can be converted into Google Calendar events as well. Without a premium account, there is not calendar integration.

Wunderlist provides a calendar feed within its account settings, providing an integration with Outlook, Google Calendar, and Outlook. You are given a link in your account connection screen that can be added to your calendar and this allows users to see all the to-dos that currently have a due date.

Todoist vs Wunderlist: Cost to Expect

Both Todoist and Wunderlist offer users the opportunity to use their platforms for free.

A premium account with Todoist is $28.99 per year and an upgrade can occur at any time. The platform offers a full money-back guarantee with no questions asked. If you’re not satisfied with the productivity features within the first 30 days of signing up for a premium account, then you get your money back.

Wunderlist pricing for the Pro or Business platforms is $4.99 per month. The advantage of the business plan is that it provides users with flexible team sizes, centralized billing, and team management features. Both the Pro and Business plans allow for unlimited comments, files, sub-tasks, and assigning. The free version allows for unlimited comments only.

Todoist vs Wunderlist: Conclusions

Todoist is a productivity platform that is well-suited to small teams that work together in close proximity. It makes sharing and collaboration easier while allowing individuals and teams to stay effectively organized.

Wunderlist is the productivity platform that is designed for teams that work independently from multiple locations, but have strong collaboration needs. It is also well-suited for teams that bring in independent contractors for certain projects with its public sharing options.

Both platforms are reasonably priced, though Wunderlist’s premium plans are about double the cost of Todoist. Compare these key points with your specific needs and you’ll be able to determine which productivity platform will help you limit distractions beginning today.