3 Essentials of Productive Meetings

Productive-Meetings

Meetings are the most effective way to increase morale and productivity, but that is only possible if you make very meeting count. How do you keep from sucking at meetings? It really isn’t as hard as you might think to get the most out of every meeting.

What Is The Big Deal?

You might not realize that meetings are costing you big time. This means that you have to use techniques that make them worthwhile. When you start adding up the salaries of the CEO’s, directors, managers and marketing team at the meetings, you can quickly see that every minute adds up to more dollars. You have to start looking at meetings with this type of cost mind frame.

What Equals Meeting Success?

When you start looking into what a good meeting actually consists of, you can begin to gain some clarity. Shorter meetings that are 30 minutes or less will increase productivity and get everyone back to work quicker. The attention of those in the meeting starts to drastically fade within 30 minutes, so you want to be brief and get your point across quickly. It is also a great idea to be a welcome listener. You should lead the meeting and direct conversation, but look to only speak 35% of the time. Increased participation will keep everyone focused and on track.

What Is A Meeting Deck?

Meeting decks are a vital part of any business meeting and refer to any PowerPoint, proposal or contract that is viewed. It is always suggested that you keep a short deck at all times. This means that you should never have a deck larger than 20 pages. Most members of the team at the meeting will not read the deck in totality and for every 100 decks only 40 are completely read by your staff. Keep this in mind and do not waste your time.

Your Meeting Doesn’t Have To Suck

Meetings are a part of every successful business, but you have to know how to make every moment of the meeting count. Creating a deck takes a lot of time and energy, so you must be direct when creating one. Almost 70% of decks are opened within 2 days, so you should send it ahead of the meeting to ensure that it is read by the majority. Simply look to spur on productivity and efficiency.